How do I create and manage classes and instructors for my Instructor-Led Training Courses

Adding & Managing Classes

Managing Classes

The Manage Classes tab displays a list of all ILT classes that are scheduled; the view defaults to those that are Active and the filter at the top of the page allows you to view Draft, Cancelled, Running, or Finished classes.

Further filter your classes with instructor, course, date ranges, or Public/Private access.

Details on each class will display, including title, dates, enrolment/capacity and status.

To view class details, simply click the record.

The Class Details page shows session info (including location), status, and instructor(s).

The Student List page shows details on enrolled learners, including name and contact.

Expand any student record to view details on course items, or add or view notes.

Using the Action button on the student record, or clicking the student name, will allow you to provide support. (This does require a specific permission; if you click a student name and stay on the Student List page, you do not have the permission – please speak to your RapidLMS administrator or account manager.)

If any students have purchased or received the ILT course, but do not have a booking, you can add using the [+ Add Student] button at the top of the page; students must have a license to be added to the class.

If enabled, the [Upload Roster] button allows the addition of students that have not purchased or been invited to the class.

If Waitlist is enabled, there will be a Student Waitlist tab, showing those learners who have been added to the waitlist.

The Class Outline tab lets you view the course items, instructor, and learner files.

The Discussion Forum allows enrolled students and instructors to post messages and files that other students or instructors can see; there is currently no notification pushed out by a post, so if this feature is used, students should be made aware.

Starting & Finishing Classes

Once a class has started, instructors or administrators can set the course to Running by clicking the "Start" button in the Class Details page.

This will enable the [Grading & Attendance] button at the top of the page.

Grading & Attendance is used to indicate pass/fail or attendance as appropriate; click Submit to save updates without marking the course complete.

Once the class has finished and the course items are updated, clicking "Complete Class" in the Grading & Attendance pop-up will finalize the course and mark the RapidLMS course item complete for students that have met the completion requirements.

Once a course is marked complete, the Grading & Attendance is disabled and pass/fail and attendance will display for each student record on the Student List page.

Adding & Managing Instructors

This functionality requires the “Instructor-Led Manager” role permission.

Adding Instructors

Instructors can be added while creating classes, but you can also navigate to "Manage Instructors" in your RapidLMS.com/vnm account.

Click [+ Create Instructor] in the top right of the page and enter first and last names and email to trigger an invite.

This will send an invite to the instructor and prompt them to finish setting up an account if they're a new user, or existing users can accept the invite in their accounts.

Managing Instructors

Navigate to "Manage Instructors" in your RapidLMS.com/vnm account or the Manage Instructors tab in the ILT Dashboard.

You will see first and last name, email, status and actions for each instructor.

Clicking the Action button will allow you to view an instructor profile which displays all classes assigned to that instructor, along with class name, dates, capacity, and status.

You can add multiple instructors when creating a class and you can add or remove instructors on scheduled classes by editing via the class details page.

Adding & Managing Courses

Creating Courses

Courses can be added while creating classes, but you can also navigate to "Manage Courses" in your RapidLMS.com/vnm account.

Click [+ Create Course] on the top right of the page, enter your course name and add in any course items.

Track Attendance will allow instructors to indicate who was in-class.

Track Grade will allow instructors to indicate a pass/fail for a course item.

For Example: If there is an in-class quiz that is manually graded, a "Quiz"course item could be added to Track Grade and the instructor would indicate pass/fail.

Grades are required to mark completion.

For Example: if a class only requires attendance to complete, adding an "Attendance" course item with Track Attendance and Track Grade would allow the instructor to pass those that attended the appropriate amount of class.

Drag-and-drop or upload any files that learners or instructors should have access to when registering for the course and Submit.

Make sure to add the ILT courses to a RapidLMS course.

Managing Courses

Navigate to "Manage Courses" in your RapidLMS.com/vnm account or the Manage Courses tab in the ILT Dashboard.

To make changes to an ILT course, such as adding new learner or instructor files, or editing the course items, click Edit on the appropriate course.

Courses may be deleted, but this is a permanent deletion.

Adding & Managing Locations

Adding Locations

Locations can be added while creating classes, but you can also navigate to "Manage Locations" in your RapidLMS.com/vnm account.

Click [+ Create Location] on the top right of the page, enter your course name and add in location details.

Managing Courses

Navigate to "Manage Locations" in your RapidLMS.com/vnm account or the Manage Locations tab in the ILT Dashboard.

To make changes to an ILT location, click Edit on the appropriate location.

Locations may be deleted, but this is a permanent deletion.

You can change location details after a class is scheduled by editing via the Class Details page.