Learn about setting up and managing Instructor-led courses, classes, instructors, and students.
If you offer any synchronous online or in-person training, speak to your account manager about including the RapidLMS Instructor-Led Training (ILT) feature that will help you schedule, manage, and track live sessions either as stand-alone courses or as part of courses that include additional coursework.
How Does It Work?
Essentially, ILT works by creating class sessions, with a location and instructor, within an ILT course that is attached to a RapidLMS course.
Students purchase the course, enroll themselves into a session, and attend the live training.
Instructors record pass/fail or attendance as appropriate and finish the class; when students have met the completion criteria, the item in their RapidLMS course is marked complete.
Quickly Setting Up a New ILT Course From Scratch
If this is your first ILT session, or you're creating a totally new offering, follow these steps to set everything up in one process.
If you have a fairly extensive library of synchronous training, many locations, or a big group of instructors, you may find the Managing ILT section of more help.
Setting Up the ILT Class
In your RapidLMS account, navigate to the/vnm view (yourstorefront.rapidlms.com/vnm) and "Manage Classes" in the Instructor-Led Training section of your account.
Click the [+ Create Class] button in the top right of the page.
Choose the appropriate organization; this should be the same organization that owns your storefront.
Click [+ Create Course] and enter your course name and add in any course items.
Track Attendance will allow instructors to indicate who was in-class.
Track Grade will allow instructors to indicate a pass/fail for a course item.
For Example: If there is an in-class quiz that is manually graded, a "Quiz" course item could be added to Track Grade and the instructor would indicate pass/fail.
Grades are required to mark completion.
For Example: if a class only requires attendance to complete, adding an "Attendance" course item with Track Attendance and Track Grade would allow the instructor to pass those that attended the appropriate amount of class.
Drag-and-drop or upload any files that learners or instructors should have access to when registering for the course.
Click Submit.
Click [+ Create Instructor] and enter First and Last Name and email, click submit.
This will send an invite to the instructor and prompt them to finish setting up an account if they're a new user, or existing users can accept the invite in their accounts.
Instructors must accept the invite via the link in the email.
Click [+ Add Session] to add classroom sessions; you can add multiple sessions with the same or unique locations for each.
Click [+ Create Location] and enter location name and details.
Online locations will display a URL to your meeting platform, like Teams or Zoom.
Tip: URLs will display on the day of the class only.
Physical locations will show addresses.
Tip: If your location is TBD when scheduling, create a "TBD" location and then edit the class to the proper location once confirmed.
Select the Start Date & Time and End Time using the pop-up calendar and clock; enter the time zone.
Set the Max Capacity of Class; this will prevent any further enrolment once the maximum is reached.
If you would like to allow learners to add themselves to a waitlist if the class reaches the max capacity, enable the waitlist with an appropriate capacity.
Learners will be automatically added to the class if seats become available either due to students changing their booking or more seats being added; the top learner on the waitlist is added.
Most classes will be Public, which means that anyone who has purchased the ILT course will be able to enroll; if you want to create a session that is assigned by administrators or instructors, the Private setting will prevent students from enrolling themselves.
Finally, set the class to Active if you have everything ready, or keep as Draft if you want to make some more changes.
Once a course is Active, it will show as an enrollable class option.
Selecting "View details after creation" will take you to the class details page once you click submit.
Adding the ILT Course to a New RapidLMS Course
In your RapidLMS account, navigate to the Classic view (yourstorefront.rapidlms.com/app/courses) or "Uploaded Courses" in the Course section of your account.
Click the [+ New Course] button at the top of the course list and Create a New Course.
Switch to the/vnm view (yourstorefront.rapidlms.com/vnm) and navigate to "Manage Classes" in the Authoring section of your account and click edit for the appropriate course.
Click the [+ Add Instructor Led Training] at the bottom of the page and select the appropriate course; you can arrange the course items using the arrows on the right side.
If the class(es) attached to this ILT course are Active, visitors to your storefront will see dates with a "Choose" option to add the session to their carts and enroll themselves into that session.
If a learner has not selected a date, for example if a training manager has given them a license for the course, learners will be able to access the RapidLMS course, open the ILT course item and select from the available dates.
Adding a Certificate
Switch back to the Classic view (yourstorefront.rapidlms.com/app/courses) or "Uploaded Courses" in the Course section of your account.
Edit the course and go to the Certifications tab to issue a certificate upon course completion and create your digital badge, wallet card, and/or wall certificate as needed.
If you need the certificate issue date to match the class session date, check the "Issue certification with date of Instructor-led class" and select the course in the dropdown menu.
What Does A Student See in an ILT Class?
Students see the ILT course like any other course item (i.e. title and action button).
When clicking into the ILT course item students will be prompted to select a class if they haven't already.
Once enrolled, students see a version of the Class Details page with location details, instructor name, learner files and the discussion forum.
If using an online location, the URL is hidden until the day of the session.
Students are able to manage their enrolment (i.e. unenroll and re-enroll in another class) until the day the first class session starts.
For more details on managing classes once created please see the below article.
Was this article helpful?
That’s Great!
Thank you for your feedback
Sorry! We couldn't be helpful
Thank you for your feedback
Feedback sent
We appreciate your effort and will try to fix the article